Accounts Assistant

Job Listing No: 9740000

Accounts Assistant

 Job Title:                
Accounts Assistant

Responsible to:            
Group Financial Controller

Location:
Andras House, 60 Great Victoria Street, Belfast, BT2 7BB

Rate of Pay:
Negotiable

Hours of Work:
40 hours per week

Qualifications/Experience
Essential
•    5 GCSE’s including English and Maths at grade C or above or equivalent qualification
•    Experience in an Accounts Assistant role – Payroll, Payables and Receivables
•    Excellent IT skills
•    Experience of Sage line 50 and Sage Payroll
•    Proven experience of dealing with a high volume of work

Desirable
•    Hospitality experience

            
Purpose of Job:
To assist in the management and control of the company’s accounts function.

Main Duties:
Accounts Payable

•    Coding and processing supplier invoices reconciling any discrepancies.
•    Liaising with suppliers regarding any invoice queries
•    Preparing payments to pay authorized supplier invoices within the credit terms.
•    Entering transactions to computerised accounts system – using SAGE
•    Balance Purchase Ledger control accounts for month end
•    Reconciling supplier statements
•    Reconciliation of monthly bank statements
•    Supplier Price Analysis

Accounts Receivable
•    Generating sales invoices
•    Reviewing sales ledger/aged debtor list for overdue accounts
•    Following up on outstanding debtors; obtaining payments whilst maintaining customer goodwill
•    Answering and resolving customer queries regarding disputed invoices
•    Oversee Credit Management for New & Existing Customers
•    Allocating cash receipts against aged debtors
•    Entering transactions to computerised accounts system
•    Provide back up for sales ledger/revenue processing

Payroll
•    Input and process all aspects of monthly and weekly payroll including, and not limited to, joiners, leavers, changes to terms and conditions
•    Ensuring sickness, holidays, overtime, pensions and other payroll amendments are calculated accurately
•    Deal with all employee payroll enquiries
•    Liaise with the HR Administration team regarding individual employee payroll queries and payments
•    Monthly reconciliation of payroll control accounts, creation of journals as and when required
•    Monthly reconciliation of control accounts.
•    Reviewing and authorising the monthly payroll calculation prior to sign-off;
•    Responsible for the preparation of the files for the release of the BACS payments;
•    Process Year End requirements
•    HMRC returns

 
Note:

* The above is not intended to be an exhaustive list and you will be expected to comply with any reasonable requests or duties directed by management

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