Accounts Payable Administrator

Job Listing No: 9740000

Accounts Payable Administrator

The Accounts Payable Administrator will be responsible for maintaining an efficient accounts payable system and assist with the analysis of all required financial reporting to the highest industry standards.  Perform administrative processes and procedures to support the organisations business and control requirements.
  Accounts Payable Administrator
  Responsibilities• Accurately code and process technology and procurement invoices.
• Responsible for ensuring all invoices are paid in an accurate, timely manner within net terms.
• Responsible for ensuring invoices are approved in line with pre-determined dollar amounts and approval processes.
• Manage invoice validation and verification.
• Responsible for tracking and rectifying invoice errors timely, so invoices can be paid within vendor’s net terms.
• Maintain account and supplier code set up and removal.
• Submit and review monthly accrual and custom reports.
• Responsible for ensuring that all vendor invoices are matched to purchase orders.
• Handle vendor calls and provide timely and accurate responses to all vendor queries.
• Generate monthly ageing reports and provide detailed explanations as required.
• Responsible for AP account reconciliation monthly.
• Assist in the preparation of internal reporting ensuring data integrity whilst meeting reporting deadlines.
• Vendor governance.
• Update and report daily stats. 
  Document Management & Retention:• Responsible for ensuring compliance with company policy on storing, retrieving, recording and destroying of company documents.
 
 Policies and Procedures
• Ensure all policies & procedures are implemented so as to ensure good business practice & appropriate financial controls are followed.  Other ad hoc duties• To be advised by management in GBTS Procurement and Pramerica
 KNOWLEDGE & SKILLS REQUIREMENTSTechnical Knowledge & Skills  Specific experience• At least 2 years experience working within an AP environment using a computerised AP system.
• At least 2 years experience in a similar role preferably within a multi-national environment.
• Expert knowledge of windows applications with previous experience of working with excel and email.
• Experience in telephone/email work with the ability to handle calls and multiple email accounts in a professional manner.
  Personal skills• Analytical and numeracy skills, reconciliation skills, very organized and able to manage multiple tasks at the same time.
• Ability to communicate in a clear and concise manner both in writing and verbally.
• Self starter with the ability to work on their own initiative with the minimum of supervision.
• Pays close attention to detail.Background Requirements (Education, qualifications, previous experience, etc.)
Education to preferably degree level.  Pursuing a relevant accounting qualification.  Requires a minimum of 2 years relevant accounts payable experience.

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